Prelude Consulting Limited

To provide a useful and easy structure to meetings try the "PAT" approach. Then each meeting has to have: a Purpose, an Agenda, and a Timeframe or it is not a meeting and so you don't do it.

Everyone should be able to define the purpose of the meeting in 1 or 2 sentences at most. "This meeting is to plan the new XXXX campaign" or "this meeting is to review our new policy for purchasing." That way everyone knows why they are there, what needs to be done, and how to know if they are successful.